About the role
We have an exciting opportunity for a competent records administrator to backfill the role of Corporate Information Officer. You will be responsible for opening and triaging incoming mail, scanning hard copy documents and registering both hard copy records and emails into Knox’s records management system KX. You will liaise with internal customers and external stakeholders and make a difference daily by providing support and advice across a range of records functions. You will report to the Team Leader Corporate Information and work collaboratively with the Corporate Information team.
This is a full time 3 month temporary role based at Knox Civic Centre. We support flexible working arrangements while ensuring operational needs of the role are met.
This is a Band 4 classified role, remuneration will be $71,212.94 - $75,849.47 (depending on experience) plus superannuation in accordance with the superannuation guarantee.
What you will bring to this role
The key selection criteria for this role are:
- Demonstrated knowledge of the Public Records Act 1973, supporting PROV Standards, Specifications, Guidelines and Advices.
- Demonstrated application of records management policies and procedures.
- Demonstrated experience with an electronic document records management system (EDRMS) and proficiency in the use of desktop based office applications.
- Demonstrated experience in the handling, processing and distribution of all inward and outward mail items.
- Demonstrated capacity to work effectively and contribute to a positive team environment.
- Excellent customer service skills and attention to detail.
How to apply
Please submit your application, including your resume and cover letter online via the ‘Apply’ button by 11:55PM 27 March 2025
All applications must be made via the online portal. No applications direct to the hiring manager will be considered.
For further information on this role please contact Fleur Watters at fleur.watters@knox.vic.gov.au
A link to the position description can be found in the job listing on our Knox City Council Jobs and Careers page.
Please note: Candidates will be shortlisted as applications are received and this role may close earlier than the anticipated closing date.
Why work at Knox
Discover your future at Knox City Council, where you will deliver meaningful impact, find great opportunities and work with committed people to shape our community. As an employee of Knox, you can enjoy:
- Accrued or rostered days off available for full-time roles, depending on operational requirements
- Broad range of leave options including up to 16 weeks primary and up to 4 weeks secondary parental leave
- Salary sacrifice option for Council-owned childcare fees
- Opportunities to take on temporary roles or work in different teams to build skills and support career growth
- Support towards further study
- 50% off Knox Leisureworks memberships
- Employee Assistance Program (EAP) for support in managing personal and work-related challenges.
To find out more about the benefits of working at Knox City Council, visit knox.vic.gov.au/why-work-knox
Inherent requirements
To view the inherent requirements for this position please see attachment below.
Our commitments
Knox City Council is an Equal Opportunity Employer that is committed to providing a workplace that embraces diversity and inclusion. We are committed to a positive, barrier-free recruitment process. If you have any support or access requirements, we encourage you to advise us at the time of application.
Knox City Council has zero tolerance for child abuse and all forms of harm to children. All children and young people who access our services, programs, events and facilities have the right to feel safe and be safe. This includes spaces owned or managed by Council. We take the wellbeing and safety of children and young people in our care seriously. We maintain a child safe organisation by embedding the protection of children into everyday thinking and practice. All Knox City Council employees, contractors and volunteers are responsible for ensuring children and young people are valued, heard and protected from abuse.
Knox City Council acknowledges our offices are located on the traditional lands of the Wurundjeri Woi-wurrung and Bunurong people of the Kulin Nation.
Follow us
For more information about Knox City Council and to stay up to date, follow us on LinkedIn.